Friday, February 21, 2014

Knoxville Public Library Board of Trustees
February 4, 2014

The meeting was called to order by President Terry Mauer with trustees Mastin, Peck, Slaton, Flesner, and Wilt present, in addition to Librarian Rose.

The minutes of the January meeting were approved as read. Correspondence included thank you notes from the KPL employees for their Christmas bonuses. 

In Treasurer Jill Hickman's absence, reports of the KPL financial picture were reviewed. Doug Slaton made a motion to accept the report, which was seconded by Dave Wilt and received unanimous Board approval. Bills were presented for payment, after which Doug Slaton made a motion to pay them. This was seconded by Ann Peck, and was followed by unanimous Board approval.

The Librarian's Report was read by Pat Rose and the Board then discussed the microfilm reader which is in need of repair. Dave Wilt offered to review the operating manual and then see if he could access the interior of the machine. There was also discussion about having a tech employee of the Galesburg School District evaluate the machine if he had any knowledge of microfilm readers. Since this item fell under Unfinished Business as well, Pat Rose will continue to pursue the repair of this machine if other possibilities are not available. 

In New Business, the automation supplies and equipment are all delivered and Michelle Walker will begin automating the inventory tomorrow.

There were no Maintenance issues to discuss.

With no further business to come before the Board of Trustees, the meeting was adjourned at 7:21 p.m.

Respectfully submitted,


Penny Flesner, Secretary

Friday, November 8, 2013

Knoxville Public Library Board of Trustees
November 5, 2013

The November meeting of the Board of Trustees was called to order by President Terry Mauer.  In attendance, were trusteesSchoenwetter, Chapman, Peck, Wilt, Hickman, Mastin, and Slaton, with Secretary Flesner arriving later. 

Librarian Pat Rose, acted as Secretary in the absence of Secretary Flesner, by reading the minutes of the October 1stmeeting.  No additions or corrections were noted.

The Treasurer’s Report was reviewed by Jill Hickman.
Bills were presented for review and payment.  Doug Slaton moved that the bills be paid with a second by David Wilt.  The bills were approved by unanimous consent of the remaining trustees.

Librarian Rose read her report for the month in which she included a synopsis of the troubles over a Comcast error that continues to plague the staff and city employees.  It seems that Comcast claims a bill for a service provided to the library a year ago was never paid for. The library nor the city ever ordered this service, never received a bill, or were ever aware that this service was being provided.  Arguing this subject over and over again seemed to go no where, therefore Rose turned all information over to the city to solve.

In Unfinished Business, Librarian Rose stated that the computers have arrived, the printers have been ordered, as have the automation supplies.  This was accomplished by use of the city’s credit line.

In New Business, Librarian Rose stated that she has arranged for a Public Health employee to visit the library on November 12th to provide public information concerning affordable health insurance through the Illinois Health Insurance Marketplace.

No Maintenance report was provided.

With no further business, President Mauer adjourned the meeting at 7:18 p.m.
Respectfully submitted,

Pat Rose, acting as Secretary in the absence of Penny Flesner

Thursday, October 10, 2013

October 1, 2013
Knoxville Public Library Board of Trustees

The October meeting of the KPL Board of Trustees was called to order by President Terry Mauer. In attendance, were trustees Mastin, Schoenwetter, Peck, Flesner, Slaton, Hicks, and Librarian Rose. In addition, Leslie Wilt was present to speak for the City of Knoxville.

The Secretary’s Report was approved as read. Correspondence from the City regarding acceptable levels of lead in the water was available for review by the Trustees.

The Treasurer’s Report was reviewed by Jill Hickman, after which bills were presented for review and payment. Reva Schoenwetter made a motion to pay the bills, seconded by Ann Peck, and approved by the remainder of the trustees.

Pat Rose read her Librarian’s Report. Pat commended Becky Fleisher and Jodi Hise for their help in compiling the Environmental Scan data. She will send a thank you note of appreciation.

Leslie Wilt addressed the trustees and said that the City was willing to place orders for three computers and two printers using their credit card. Terry recommended that at least one computer have touch screen. Leslie said the orders would be placed the next day.

In Unfinished Business, the trustees reviewed the input gleaned from MWES, KJHS, KHS, library questionnaires, and the City mailing responses. Doug Slaton suggested that each class questioned in the environmental scan should review the benefits of library patronage to increase usage. Debbie Mastin suggested a library card drive with prizes of age-appropriate books to new card holders. She offered her Scholastic Books usage to acquire low cost books for prizes. Reva Schoenwetter said one library uses “read off” time for children to pay delinquent library fines, thereby making them eligible to check out books once their fine was satisfied. After discussion, Pat felt that she had enough criteria to complete the Per Capita grant and that the greatest need is large print books and getting young children at MWES to visit the library to obtain their own cards.

No Maintenance, other than the securing of the shelving which was noted in the Librarian’s Report, was reported.

With no further business, President Mauer adjourned the meeting at7:25 p.m.

Respectfully submitted,

Penny Flesner, Secretary

Thursday, September 19, 2013

Knoxville Public Library Board of Trustees
September 3, 2013

The September meeting of the Board of Trustees was called to order by President Terry Mauer. In attendance were trustees Wilt, Flesner, Schoenwetter, Slaton, and Librarian Rose. 

The August Secretary's Report was approved as read.

Treasurer Jill Hickman was not present but had provided documents which updated the library's current financial picture. Since this documentation was provided to Pat, a check from the City was received and will be shown on the October report. A motion was made by Doug Slaton to accept the treasurer's report; this was seconded by Dave Wilt and unanimous board approval followed. Bills were presented for payment and after their review, Dave Wilt made a motion to pay them, which was seconded by Reva Schoenwetter. Unanimous board approval followed.

Pat Rose read the Librarian's Report in which she asked for several trustees to review the results of surveys completed for determining the strengths and weaknesses of current library services. This will enable her to submit valid information for the environmental scan which is due in October. Several trustees asked to be called when the surveys are ready for review to see if they are available for an evening meeting.

President Mauer reported that after talking with the City, they may be able to pay for equipment for automation. He will check with them again and report to the board next month.

Librarian Rose reported that the reference room bookshelf has been partially secured, but completion of the job by Carroll Wells will have to wait until it can be determined how to secure the remaining shelves.

There was no New Business or Maintenance. 

The meeting was adjourned at 7:17 p.m.

Respectfully submitted,


Penny Flesner, Secretary

Sunday, September 1, 2013

KNOXVILLE PUBLIC LIBRARY

AGENDA

  7:00 P.M.

SEPTEMBER 3, 2013

 


CALL TO ORDER

ROLL CALL

SECRETARY’S REPORT

TREASURER’S REPORT

BILLS PRESENTED FOR PAYMENT

LIBRARIAN’S REPORT

 

UNFINISHED BUSINESS

Environmental scan-Pat

Automation funds-Terry

Bookshelf-Pat

 

NEW BUSINESS

 

 

MAINTENANCE

 

ADJOURNMENT

Tuesday, August 20, 2013

Knoxville Public Library Board of Trustees Meeting
August 6, 2013

The meeting was called to order at 7:00 p.m. by President Terry Mauer. In attendance were trustees Hickman, Chapman, Flesner, Schoenwetter, and Librarian Rose.

The Secretary's Report was approved as read. Correspondence from Marijean Zolper was read, however Marijean and Paul Zolper were in attendance to personally thank the trustees and Pat for her recognition plaque, greeting card and gift card.

Treasurer Jill Hickman presented updated financial documents for the trustees to review. Following this review, bills were presented for payment and Mary Chapman made a motion to pay them; this was seconded by Reva Schoenwetter, and unanimous approval followed.

Pat Rose read her Librarian's Report of the past month's activity at the library. 

In Unfinished Business, the budget was submitted to the City for review and approval. Terry stated that Mayor Johnson has requested that a representative of our Board attend City Council meetings. 

Librarian Rose must complete an environmental scan by October 15, and therefore asked the board for input on how to best determine what services are lacking in our community. After discussion, Mary Chapman offered to assist Pat with this process, which will include feedback from children attending Knoxville schools and library patrons.

While Pat has current prices for automation costs, the amount of materials surpasses the credit card limit which she has for expenses. President Mauer said he would ask the City if they could pay for expensive items and then receive library reimbursement following shipment.

In New Business, the reference room bookcase is not secured to the wall and in order to insure safety of our patrons, it was suggested by Reva Schoenwetter that it be secured. Pat will ask the City to secure the bookcase and if they are unable, she will ask Steve Morrell to complete this task.

Other than the above Maintenance discussed in New Business, there was nothing further to discuss. 

The meeting was adjourned at 7:35 p.m. by President Mauer.

Respectfully Submitted


Penny Flesner, Secretary

Sunday, August 4, 2013

KNOXVILLE PUBLIC LIBRARY
AGENDA
 7:00 P.M.
AUGUST 6, 2013

CALL TO ORDER
ROLL CALL
SECRETARY’S REPORT
TREASURER’S REPORT
BILLS PRESENTED FOR PAYMENT
LIBRARIAN’S REPORT

UNFINISHED BUSINESS
Environmental scan
Automation funds

NEW BUSINESS
Secure bookshelf

MAINTENANCE

ADJOURNMENT